This may be considered 'practicing law without a license' which could result in severe penalties against the notary. Be very sure that you do not advise the signer regarding the type of notarial act required. If the document does not have a notarial certificate, the notary may type or write a certificate on the document at the signer's direction. the notary's signature, printed name, and seal.the name of the person whose signature is being notarized.that the person personally appeared before the notary.

the notarial act performed (oath or acknowledgement).

the location of the notarization(venue).

The law specified certain information to be included in the certificate: It is never permissible for the notary to just sign a document and affix the notary seal-in fact, that is a meaningless act and is an improper use of the notary seal. The law requires that the notary make a written record of the notarial act in a certificate or statement containing certain information. Mistake number 4: Not completing a notarial certificate Remember, there is no exception to the presence requirement for every notarization, and the results of violating this requirement can be devastating. Notaries are often led astray of the law when asked to do a special favor for a relative, friend, or boss. Violating the personal presence requirement may result in a monetary loss for the victim, leading to a lawsuit against the notary or a claim against the notary's bond. In fact, the law prohibits a notary from notarizing a signature if the signer is not present. One of the main ways that a notary prevents fraud in written transactions is to require that the document signer personally appear before the notary at the time of the notarization.

Mistake number 3: Violating the presence requirement In the case of an acknowledgement, the notary may or may not actually witness the signing of the document however, the signer must always be personally present at the time the notary completes the notarization. The notary is responsible for identifying the signer, making a reasonable assessment of the signer's understanding of the document and willingness to sign, and completing the required notarial certificate. Again, the 'authorized person' is a notary public, an officer empowered by the State to take acknowledgements. Instead, the signer must acknowledge to an authorized person that he understands the document and is signing or has signed the document voluntarily. Some documents do not require the signer to swear to the truthfulness of the contents of the document. Notaries often skip the essential act of administering the oath, resulting in the document being declared invalid by the court or rejected by the receiving party. If the sworn statement is in the form of a written instrument, the notary will also witness that person's signature and make a written record of the event in a notarial certificate. Basically, the notary is responsible for satisfactorily identifying the person and administering a verbal oath to the person.

When a person must make a sworn statement, either verbally or in writing, he usually seeks out a notary public. Mistake number 2: Not understanding the difference between oaths and acknowledgements By performing their essential functions, notaries prevent and deter fraud. The emphasis here is that the notary is a public officer who is empowered to perform official acts for the State. A notary is a public officer appointed and commissioned to administer oaths, to take acknowledgements, and to perform other duties specified by law. While witnessing signatures is an important function, it is not the primary purpose of a notary. They tend to think of themselves as 'just witnesses' to signatures. Notaries often sell themselves short by not understanding the authority and power vested in them by the state. Don't Be Found at Fault: The Four Most Common Mistakes Notaries Make Janu/ Uncategorized Mistake number 1: Not understanding their role

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